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Legal document

Privacy Policy & Cookies

This English version is provided for convenience. In case of discrepancies, the Polish version shall prevail.

Dear User,

we care about your privacy and want you to feel comfortable when using our services. Therefore, below we present the most important information:

  • about the rules under which we process your personal data, and

  • about the cookies that we use.

Personal data controller

The controller of your personal data is Inkubator Rozwoju Ĺšwidwina, NIP: 6722106277, KRS: 0001069656, with its registered office in Ĺšwidwin, ul. 3 marca 26, 78-300 Ĺšwidwin.

In the further part of this Policy, for your convenience, we will refer to ourselves as the “Controller.”

If you have questions about our processing of your personal data, contact us by email at office@immonagame.pl.

What personal data do we process, for what purposes, and on what basis?

If you want to use our website or our services, we must process your personal data. We assure you that we do this in accordance with personal data protection regulations, including primarily the GDPR. If you are wondering which of your data we process, why we do this, and whether we have the right to do so, please see the information below.

PROCESSING OF CONTACT DATA

Why do we process your data?

We process data to:

  • be able to contact you.

What data do we process?

  • Email address

  • Phone number

  • Other data provided by you in correspondence

On what basis?

Article 6(1)(f) GDPR

This provision allows personal data to be processed if it is necessary for the performance of a legitimate interest. In this case, our legitimate interest is contacting you to discuss the IMMONA Game project and responding to your message.

Is providing this data necessary? Providing this data is voluntary, but necessary to contact you and provide you with our response. If you refuse to provide this data, we will not be able to contact you.
How long will we process this data? The data will be processed until the processing purpose is achieved, but no later than until you effectively object to the processing of this data.

PROCESSING OF DATA RELATED TO SURVEYS (TALLY)

Why do we process your data?

We process data to:

  • collect feedback and survey responses used to validate assumptions of the IMMONA Game project (B2C and/or B2B), analyze results, and develop the product;

  • optionally contact you if you ask for contact in the survey, for example regarding the beta/waitlist, participation in a pilot, a conversation, or community.

What data do we process?

  • Answers provided in the survey, including descriptive answers;

  • Information transmitted with the survey, such as variant/source of entry, selected scenario, campaign tags, if used;

  • Contact details, such as email address and/or phone number, only if you decide to provide them;

  • Technical data related to submitting the survey, such as date and time of submission.

On what basis?

Article 6(1)(f) GDPR

This provision allows personal data to be processed if it is necessary for the performance of a legitimate interest. In this case, our legitimate interest is conducting research/validation, analyzing results, developing the product, and contacting you at your request if you leave contact details in the survey and indicate that you want contact.

Is providing this data necessary? Providing this data is voluntary, but necessary to complete the survey and contact you if you leave us your contact details. If you refuse to provide this data, completing the survey, analyzing its results, and contacting you will not be possible.
How long will we process this data? The data will be processed until the processing purpose is achieved, but no later than until you effectively object to the processing of this data.

PROCESSING OF DATA FOR NEWSLETTER OR PROJECT INFORMATION

If you separately consent to receive email messages, we process your email address to send information about IMMONA Game, IMMONA Mirror, beta tests, community, product development, and in the future commercial information about products or services connected with this project.

The legal basis is your consent (Article 6(1)(a) GDPR) and, where applicable, the legitimate interest of the Controller (Article 6(1)(f) GDPR). Providing data is voluntary, but necessary to receive the newsletter or project information. You may withdraw consent at any time without affecting the lawfulness of processing carried out before withdrawal.

PROCESSING OF DATA RELATED TO WEBSITE USE, ANALYTICS, AND COOKIES

Why do we process your data?

We process data to ensure proper operation of the website, keep it secure, analyze traffic, understand how Users use the Website, improve content and user experience, and validate the IMMONA Game and IMMONA Mirror concepts.

What data do we process?

  • technical data about the device and browser;

  • IP address or similar network identifiers;

  • information about visits, interactions, clicks, scrolling, and session behavior;

  • cookie identifiers and similar technologies.

On what basis?

Article 6(1)(f) GDPR – our legitimate interest in ensuring security, maintaining the Website, analyzing its use, and developing the project.

Where the law requires consent for cookies or similar technologies, we rely on your consent.

How long will we process this data? The data will be processed for the time necessary to achieve the above purposes, in accordance with cookie lifetimes and settings of analytics tools, or until you withdraw consent or effectively object, where applicable.

MICROSOFT CLARITY

We use Microsoft Clarity to understand how Users interact with the Website through behavioral metrics, heatmaps, and session recordings. Website usage data is captured using first-party and third-party cookies and other tracking technologies to determine the popularity of content and online activity. We use this information to improve the Website and validate the project concept.

Microsoft may process data in accordance with its own privacy rules. More information about how Microsoft collects and uses data is available in Microsoft privacy materials.

COOKIES

Cookies are small text files saved on your device when you use the Website. Cookies may be necessary for the Website to work, may support security, may remember selected settings, and may help us analyze how the Website is used.

We may use:

  1. necessary cookies – required for the Website to operate correctly and safely;

  2. analytics cookies – used to measure traffic, analyze behavior, and improve the Website;

  3. external service cookies – connected with embedded or linked third-party services, such as Tally or YouTube, if you use those services.

You may manage cookies in your browser settings and, where available, through the cookie consent interface on the Website. Limiting cookies may affect some Website functions.

RECIPIENTS OF DATA

We may disclose your data to entities supporting us in operating the Website and project, including providers of hosting, analytics, email, forms, IT, legal, and organizational services. In particular, data may be processed through tools such as Tally, Microsoft Clarity, email services, YouTube embeds, LinkedIn links, and other technical providers used by the Website.

Such entities process data based on appropriate legal grounds, including data processing agreements where required.

TRANSFER OF DATA OUTSIDE THE EUROPEAN ECONOMIC AREA

Some providers may process data outside the European Economic Area. In such cases, we use safeguards required by applicable law, in particular standard contractual clauses or other mechanisms recognized under GDPR, where applicable.

YOUR RIGHTS

In connection with our processing of your personal data, you have the right to:

  1. access your personal data;

  2. request rectification of your personal data;

  3. request erasure of your personal data;

  4. request restriction of processing;

  5. object to processing based on legitimate interest;

  6. request data portability, where applicable;

  7. withdraw consent at any time, where processing is based on consent;

  8. lodge a complaint with the President of the Personal Data Protection Office (Prezes Urzędu Ochrony Danych Osobowych).

To exercise your rights, contact us at office@immonagame.pl.

VOLUNTARY NATURE OF PROVIDING DATA

Providing personal data is voluntary, but in some cases necessary to use selected Website functions, complete a survey, receive a response, join a beta or pilot list, or receive project information.

AUTOMATED DECISION-MAKING

We do not make decisions concerning you based solely on automated processing, including profiling, that would produce legal effects concerning you or similarly significantly affect you.

CHANGES TO THE PRIVACY POLICY

We may update this Privacy Policy & Cookies, in particular due to changes in the Website, project assumptions, analytics tools, legal requirements, or technical solutions. The current version is published on the Website.

CONTACT

If you have questions about privacy or personal data processing, contact us at:

office@immonagame.pl